6 Issues You Can Do with BetterCloud’s OneDrive and SharePoint On-line Integration

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Each day, organizations are shifting from on-premise storage to the cloud, and for these operating an onsite Microsoft answer, Workplace 365 is a well-liked alternative. For these already within the cloud, the transition from G Suite to Microsoft is changing into a well-liked one. To accommodate each use instances, BetterCloud’s integration with OneDrive and SharePoint On-line goals to simplify the transfer and automate actions. Listed here are six issues you are able to do with SharePoint On-line and OneDrive in BetterCloud.

1. Get a single pane of glass view into SharePoint On-line and OneDrive

Whether or not a file is saved in OneDrive or SharePoint On-line, BetterCloud’s Recordsdata grid view lets you see all recordsdata saved throughout each areas. To view the situation of the file, choose the Recordsdata view, then choose your Workplace 365 connector. From right here, add the Location column to your grid view by clicking on a column, mousing over Hidden Columns, then choosing Location (with out Previews enabled) or by clicking the Columns heading, the choosing Location (with Previews enabled).

 

Including the Location column lets you see all SharePoint On-line and OneDrive recordsdata in a single report

 

When transitioning to Workplace 365 or utilizing different SaaS functions like G Suite, Slack, Field, and Dropbox, understand that these apps combine with BetterCloud as nicely. The Recordsdata grid offers a single pane of glass view into all of your recordsdata saved within the cloud, no matter their location.

 

BetterCloud can ingest file information throughout all built-in SaaS apps

 

2. View what recordsdata are being shared exterior your group

If a file is being shared publicly or with one other group, BetterCloud’s Recordsdata grid view lets you see the permissions which were granted to your SharePoint On-line and OneDrive content material. By choosing the Public and/or Exterior Permissions, you possibly can acquire perception into how customers in your group are exposing recordsdata. This could finally assist your DLP coverage and guarantee your info is safe.

 

Are you aware how customers are sharing your group’s recordsdata?

 

three. Rapidly or routinely revoke public sharing hyperlinks

If you’re fearful workers are sharing recordsdata publicly and wish to instantly change these sharing settings, BetterCloud lets you automate this motion or run it on demand. To take action, you possibly can arrange an Alert primarily based on the “OneDrive Recordsdata Shared with Public Hyperlink” template. As soon as the Alert is ready up, it may be added to a Workflow that may remediate your publicly shared recordsdata. To remediate, it’s possible you’ll…

Run a Workflow on demand to cease sharing

Choose recordsdata with public sharing hyperlinks, then take away their public hyperlink

 

Create a Workflow to automate remediation

Eradicating public hyperlinks inside a Workflow

 

four. Take away a consumer from Teams when offboarding

Remembering your whole handbook offboarding steps generally is a important time drain for organizations. One of many issues that BetterCloud does extremely nicely is automate this course of. To make sure your customers are faraway from all SharePoint On-line websites and Microsoft Groups they obtain by way of a Group membership, you possibly can take away them from all Teams when operating an offboarding Workflow.

 

Through the offboarding course of, a consumer will be faraway from all Teams

 

5. Copy OneDrive recordsdata from an offboarded consumer to a brand new recipient

Making certain a consumer’s OneDrive recordsdata are correctly transferred to a different consumer is a battle for Workplace 365 directors, and it could possibly typically be a tedious a part of the offboarding course of. Nevertheless, by means of BetterCloud’s Workflows, admins are in a position to rapidly copy all recordsdata from an offboarded consumer to both their supervisor, a system account, or a specified consumer throughout an on-demand offboarding Workflow.

 

Copying a Person’s OneDrive recordsdata to a recipient is straightforward with BetterCloud

 

6. Take away all direct entry to recordsdata and folders shared with a consumer

Whereas group permissions are the most well-liked strategy to share content material by way of SharePoint On-line, people are sometimes granted entry to OneDrive recordsdata from different members of the organizations. Fortuitously, BetterCloud is ready to revoke direct entry to all recordsdata and folders. Within the uncommon case that a corporation is granting a consumer entry to SharePoint On-line recordsdata and folders, BetterCloud will even revoke this entry, as seen under.

 

Making certain a consumer is faraway from all recordsdata/folders is straightforward by way of BetterCloud

 

Fascinated about studying extra? Learn extra about BetterCloud’s integration with O365 right here or request a demo.

Dan Gualtieri

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